Information to Members

COSMOPOLITAN CLUB

CIN : U92411TN1934NPL000349

Regd. Off : 63, Anna Salai, Chennai - 600 002.

Ph : 044-28584353, 28414356

E-mail : admin@cosmoclubchennai.in

Website : www.cosmopolitanclubchennai.com

NOTICE

Notice is hereby given that an Extra Ordinary General Meeting of the Members of Cosmopolitan

Club will be held in pursuance of Article-56, 57 & 93 of the Articles of Association on Saturday,

the 28th March 2026 at 4.30 p.m. at the Club Premises to transact the following business:

AGENDA

ORDINARY BUSINESS

To consider and if thought fit to pass, the following as ordinary resolution:

1) To consider and pass the Revenue and Capital Budget for the Financial year

2026-27.

SPECIAL BUSINESS

2) To consider and to pass the amendment proposed in Article Nos.4(A)(1), 4(A)(2)(b), 4(A)

(2)(d), 4(A)(2)(f)-Option-2, 4(A)(5), 4(A)(9), 22 & 23 of the Memorandum and Articles of

Association.

/ By order of the Executive Committee /

Chennai - 600002                                                                                                S Swaminathan

Dated: 27.02.2026                                                                                Honorary Joint Secretary

Notes:

1. No member shall be entitled to be represented by a Proxy or Agent at the meeting.

2. The Club has engaged the services of Central Depository Services (India) Limited

(“CDSL”) as the Authorized Agency to provide facility for participating in the EGM as well

as for remote e-voting facility (i.e. the facility of casting votes by a Member by using an

electronic voting system from a place other than the venue of a General Meeting) and

e-voting during EGM.

3 CDSL will send communication relating to remote e-voting credentials which inter alia

would contain details about User ID and password, separately.

PROCEDURE FOR REMOTE E-VOTING

Members of the Club can vote on the resolution through ballot process available

at the club on the date of Extraordinary General Meeting or they can exercise

their vote through Electronic means provided through Central Depository

Service Limited.

Voting through Electronic Means:

I. In compliance with the provisions of Section 108 of the Companies Act 2013

and Rule 20 of the Companies (Management and Administration) Rules, 2014,

the Company is pleased to provide members facility to exercise their right to

vote at the Extraordinary General Meeting (EGM) by electronic means and

the business may be transacted through remote e-voting services provided by

Central Depository Services Limited (CDSL).

II. E-Voting Process

A. Eligibility to exercise vote through e-voting process:

1 The voting period begins on 25th March 2026 (9.00 A.M.) and ends

on 27th March 2026 (5.00 P.M). Members whose name appear in the

Register of members as on 8.03.2026 only shall be entitled to exercise

their vote through e-voting process. The e-voting module shall be

disabled for voting after 5.00 pm on 27.03.2026.

2 The members who have cast their vote by remote e-voting may also

attend the Meeting but shall not be entitled to cast their vote manually

again.

3 CDSL will send communication relating to e-voting which inter alia

would contain details about User ID and password, separately.

B. Instructions for members voting electronically are as under:

i. The Members should log on to the e-voting website www.evotingindia.

com.

ii. Click on Members.

iii. Enter the User ID.

iv. Next enter the Image Verification as displayed and Click on Login.

v. Next enter the Password

vi. After entering these details appropriately, click on “SUBMIT” tab.

vii. Click on the EVSN of <COSMOPOLITAN CLUB > on which you choose to vote.

viii. O n the voting page, you will see “RESOLUTION DESCRIPTION” and

against the same the option “YES/NO” for voting. Select the option

YES or NO as desired. The option YES implies that you assent to the

Resolution and option NO implies that you dissent to the Resolution.

ix. Click on the “RESOLUTIONS FILE LINK” if you wish to view the entire

Resolution details.

x. After selecting the resolution you have decided to vote on, click on

“SUBMIT”. A confirmation box will be displayed. If you wish to confirm

your vote, click on “OK”, else to change your vote, click on “CANCEL” and

accordingly modify your vote.

xi. Once you “CONFIRM” your vote on the resolution, you will not be allowed

to modify your vote.

xii. You can also take out print of the voting done by you by clicking on “Click

here to print” option on the Voting page.

xiii. In case you have any queries or issues regarding e-voting, write an

email to helpdesk.evoting@cdslindia.com.

III. POST ELECTION PROCESS:

(A) Mr. K. M. SUBHERAMANIAN, Advocate has been appointed as the

Scrutinizer to scrutinize the e-voting process in a fair and transparent manner.

(B) The Scrutinizer shall within a period not exceeding three working days from

the conclusion of the e-voting period unblock the votes in the presence of

at least two witnesses not in the employment of the Company and make a

Scrutinizer’s Report of the votes cast in favour or against, if any, forthwith to

the President of the Club.

(C) The Results shall be declared on or after the EGM of the Company and

the resolutions will be deemed to be passed on the date of EGM of the

Company subject to the receipt of requisite number of votes in favour of the

resolution. The Results declared along with the Scrutinizer’s Report shall be

placed on the Company’s website: www.cosmopolitanclubchennai.com and

on the website of CDSL immediately after results are declared.

/ By order of the Executive Committee /

Chennai - 600002                                                                                  S Swaminathan

Dated: 27.02.2026                                                                                Honorary Joint Secretary

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